As a business owner or manager, there will likely come a time when you need to take a business trip. Whether you are meeting clients, attending a trade show, or simply networking, you will want to know that the office is left in good hands. Fortunately, with the help of technology and a few techniques, you can ensure you leave a functioning and smooth-running workplace – here is how.
Create a Schedule
Before you leave the office, you should first create a schedule for your time away. By being organized, you will find checking in with work much easier, as you won’t be as stressed about showing up to meetings on time. So, make a list of places you intend to visit, write down all your meetings, and book everything you can in advance, from restaurants to airport parking.
If you are departing from Newark airport, for example, then you should book Newark airport short term parking. This way, you’ll have much less to worry about, which means more time to check in with the office.
Video Meetings
If a couple of emails sent back and forth isn’t enough for you, then schedule some video meetings while you’re away. It’ll give you a chance to check in with the team while feeling like you are in the room with them. Plus, communication is much easier when you can see and hear others.
The video calls needn’t be long – a quick ten-minute meeting one morning of your trip can be enough to ensure everything is smooth sailing.
Use Management Software
Management software is an excellent way of planning, scheduling, and delegating tasks. It makes the process of managing from afar much easier, allowing you to see where the team is up to no matter where you are in the world.
If you and your team are working on a project, use project management software while you are away to keep up and contribute to it.
Leave Someone Trustworthy in Charge
If you are responsible for picking, who is in charge while you are away, choose wisely. Think about who has the most confidence and will garner the most respect from the peers. Also, it’s probably not a good idea to choose someone who has a lot on their plate that week!
Write a List of Goals
As a manager, you are responsible for ensuring goals are met. If you usually write a list of goals each morning, but you are going away for a week, write a goal list for the five days you’re out of the office.
If your team has a clear focus, they will be more likely to perform to a high standard and achieve what they need to do.
Use a Messenger App
One of the easiest ways to keep up with your team members is to have a messenger group chat. By using one, you can quickly communicate with everyone from your team from your phone without needing to schedule a meeting or check that people are available for a phone call.
Trust Your Team
Most of all, you should relax in the knowledge that your team knows what they are doing. So, check-in when you can, focus on your business trip, and let your team do what they do best.
Travellingthe act of going from one place to anotherMore (Definitions, Synonyms, Translation)
